How it works
Four steps. One clear
paper trail.
Every ClubCause project follows the same process before, during, and after fundraising.
- Apply
- Verify
- Share
- Report
01 Apply
Tell us what your club needs, who it will help, and how much it will cost. Include an itemized budget and your faculty advisor’s contact details.
02 Verify
We confirm the request with your advisor and school. Your application stays private while we check the purpose, budget, and approved payment destination.
03 Share
Once approved for publication, your project gets a public page explaining the need and what contributions can help purchase.
04 Report
After funding, the club provides proof of purchase and an impact update before the project is marked complete.
School approval comes first.
An application alone does not release funds. Your advisor confirms the request, and authorized school staff approve where the funds can be sent.
Advisor confirmation
We contact the advisor at their official school email to confirm the club, the student’s authorization, and the request.
Approved payment
After fundraising, funds go directly to the school’s financial office through an approved payment method—never to a student, parent, or advisor’s personal account.
Documented outcomes
The payment record documents the transfer. Proof of purchase and a final impact update show how the funds were used.
Before you submit:
- Speak with your faculty advisor.
- Prepare your itemized budget.
- Confirm an official school payment destination.
If the school cannot approve an official payment destination, ClubCause cannot release funds.
Club applications are open. Donations remain paused while financial setup is completed.
How it works
Four entries. One accountable process.
Every ClubCause project follows the same paper trail before, during, and after fundraising.
- 01
Apply
A club and faculty advisor submit the need, number of students reached, requested amount, and an itemized budget.
- 02
Verify
ClubCause confirms school approval, club eligibility, budget clarity, and a responsible spending plan.
- 03
Share
The approved project receives a public page showing exactly what each contribution can help purchase.
- 04
Report
The club returns an itemized receipt or proof of purchase, outcomes, and a final impact update before the project is marked complete.
Required for every live project
Faculty advisor · school confirmation · itemized budget · student impact count · final report
VERIFICATION & DIGITAL FUNDING
School approval comes before any transfer.
A student submission alone is not enough to release money. The request stays private while ClubCause confirms the people, purpose, budget, and school approved way to receive funds.
- 01Advisor confirmation
We email the faculty advisor at their official school address to confirm the club is active, the student is authorized to apply, and the request and itemized budget are accurate.
- 02School approval
The advisor connects us with the principal, bookkeeper, or authorized school contact. The school must approve the donation and identify the official school, club, booster, or activity fund account that may receive it.
- 03School directed payment
After fundraising, funds are sent directly to the school's financial office by an approved payment method. Money is never sent to a student, parent, or advisor's personal account.
- 04Purchase record & impact report
The payment record documents the transfer. The club then provides an itemized receipt or other proof of what was purchased, plus an impact update, before the project is marked complete.
Before submitting: speak with your faculty advisor and school office. If the school cannot approve an official payment destination, ClubCause cannot release funds.