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PROCESS FILE · CC–01

How it works

Four entries. One accountable process.

Every ClubCause project follows the same paper trail before, during, and after fundraising.

  1. 01

    Apply

    A club and faculty advisor submit the need, number of students reached, requested amount, and an itemized budget.

  2. 02

    Verify

    ClubCause confirms school approval, club eligibility, budget clarity, and a responsible spending plan.

  3. 03

    Share

    The approved project receives a public page showing exactly what each contribution can help purchase.

  4. 04

    Report

    The club returns receipts, outcomes, and a final impact update so donors see what their support accomplished.

PROCESS STANDARD

Required for every live project

Faculty advisor · school confirmation · itemized budget · student impact count · final report

VERIFICATION & DIGITAL FUNDING

School approval comes before any transfer.

A student submission alone is not enough to release money. The request stays private while ClubCause confirms the people, purpose, budget, and school-approved way to receive funds.

  1. 01
    Advisor confirmation

    We email the faculty advisor at their official school address to confirm the club is active, the student is authorized to apply, and the request and itemized budget are accurate.

  2. 02
    School approval

    The advisor connects us with the principal, bookkeeper, or authorized school contact. The school must approve the donation and identify the official school, club, booster, or activity-fund account that may receive it.

  3. 03
    Approved digital transfer

    After fundraising, ClubCause uses the payment method approved by the school and fiscal sponsor—such as ACH or another documented digital transfer. Money is never sent to a student or advisor’s personal account.

  4. 04
    Payment record

    ClubCause keeps the school approval and transfer confirmation with the project file. The club later provides receipts and an impact update for the public record.

Before submitting: speak with your faculty advisor and school office. If the school cannot approve an official payment destination, ClubCause cannot release funds.

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