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Funding guidelines

Every dollar needs an approved purpose.

ClubCause supports specific, school authorized high school club needs with a clear budget and documented payment path.

ELIGIBLE REQUESTS

What ClubCause may fund

  • Club equipment and reusable supplies
  • Program, competition, or registration fees
  • Project materials and educational resources
  • Transportation or event costs approved by the school
  • Other mission related expenses approved by the school and fiscal sponsor

NOT ELIGIBLE

What ClubCause will not fund

  • Payments to a student, parent, teacher, advisor, or other personal account
  • Gift cards, store credit, cash withdrawals, or equivalent cash purchases
  • Personal purchases or expenses unrelated to the approved club purpose
  • Reimbursements made without advance written approval
  • Purchases that violate school, fiscal sponsor, or applicable legal requirements

REQUIRED BEFORE FUNDING

Approval is not automatic.

Every request must include the full first and last names of the submitting student and faculty advisor, an itemized budget, faculty advisor verification, written school authorization, and an official payment destination approved by the school. ClubCause may request estimates, invoices, registration pages, or product links before approving a project. ClubCause may decline or reduce any request that is unclear, unsupported, ineligible, or outside available funding.

PAYMENT METHOD

Funds go directly to the school.

Funds are sent directly from ClubCause's fiscal sponsor to the school's financial office. Money is never routed through a student, parent, faculty advisor, or other personal account.

01 · PREFERRED

ACH direct deposit

Typically arrives in 1 to 2 business days. The school's authorized financial office provides the banking details needed for the transfer.

02 · ALTERNATIVE

Mailed check

Used when ACH is not available. Delivery is slower, but the school does not need to provide banking details.

PROJECT CLOSEOUT · PROOF OF PURCHASE

A funded project closes with evidence.

After receiving funds, the club must submit an itemized receipt, paid invoice, or other proof of purchase for the approved item or expense before the project is marked complete. That purchase record supports the final impact report promised to donors.

ClubCause does not require a separate receipt for the transfer itself; the payment record documents the movement of funds. The required proof is for what the school or club purchased with those funds.

Review and submit a request →